Privacy and data security go hand in hand. Federal regulations outlined in Gramm Leach Bliley (GLB), The Fair and Accurate Credit Transactions Act (FACTA) and the Health Insurance Portability and Accountability Act (HIPAA) highlight the significance of protecting private business and consumer information. Therefore, a key piece of corporate due diligence is maintaining compliance with privacy legislation. Failure to do so can result in financial and legal sanctions that threaten the long term viability of your business.
You don’t have to dig too far to find instances of private data being hacked, stolen, or misused. Just recently, a senior correspondent from Wired magazine had a significant portion of his digital data hacked. What made this story so compelling is that it happened to a tech savvy individual. It illustrates how no one is entirely immune from having their private data compromised.
It should also serve as a wakeup call to companies and business for how they can better protect their private digital data. The most important thing you can do is backup your data. This seems like a simple concept, but one that can easily be taken for granted. Incredibly, the senior Wired correspondent had failed to backup a portion of his data.
Implementing a backup schedule for your business data is relatively simple, but needs to be a regimented and disciplined process. Electronic vaulting is an easy solution but it should be supplemented by backup to tape, disk or hard drive. Once your data is backed up to either of these media formats, it needs to be stored in a strictly regulated climate environment – one provided within the confines of an offsite media vault- that minimizes damage by humidity, dust, and ultraviolet light. Offsite media storage not only assures the long term preservation of your digital data but also guarantees the security of your private information.
Archives Management Centers provides both offsite digital media vaulting and electronic vaulting that serve as a cornerstone for protecting your private corporate data. Since 1991, we’ve been the leading provider of records and information management services for businesses throughout Palm Beach, Martin, St. Lucie, Indian River and Okeechobee counties.Share