6 Things to Look for in a Document Scanning Provider

Have you been putting off dealing with that mountain of paperwork? Is the rising cost of office space forcing you to deal with your document problem? If so, it may be time for a document scanning solution. Here are six things to keep in mind when choosing a document scanning provider:

1. Expertise

Not every scanning provider can handle your unique imaging and conversion needs. You want one who understands your industry and workflow requirements and can offer a tailored solution. Choose ...

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Records Storage Facilities: What You Need to Know

What do information accessibility, customer privacy, legal compliance, and disaster recovery have in common? Each is affected by where you store your documents. That’s why it’s important to choose a storage facility that offers a solution for a wide range of criteria. Here we share several factors to keep in mind when choosing where to store your business documents.

Security Isn’t a Given 

Preventing identity theft and business fraud requires more than just a garage door and a padlock guarding your documents ...

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The Top Documents You Should Be Shredding

Do you hoard documents? With identity theft on the rise, destroying confidential and sensitive records at the end of their useful life is critical. Here’s a list of documents you should be shredding: 

Personnel Documents

The Fair and Accurate Credit Transaction Act (FACTA) requires employers to protect their employees from identity theft. The law states, “any employer whose action or inaction results in the loss of employee information can be fined by federal and state government, and sued in civil court.” To ...

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The Top 3 Information Security Threats of 2018

In today’s world, you can never be too prepared for data breaches. 2017 was a banner year for cyberattacks, privacy lawsuits and unexpected data loss. This trend will undoubtedly continue into 2018 and beyond. Here’s a list of the top three threats worth preparing for:

1. Phishing

Cybercriminals know your employees are the weakest link in your company’s security defenses. That’s why phishing attacks will continue to rise in 2018. Fortunately, with training, you can prevent your employees from taking the bait. ...

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Crucial Data Security Tips for 2018

A day rarely passes without news of another big business having confidential data lost or stolen. But data security isn’t just an issue for large corporations—small businesses also fall victim to cybercrimes. Here are several data security tips you can use to keep your business data secure in 2018: 

Back up Your Data

Here’s a real-life nightmare to ponder: An employee clicks an email link and suddenly you lose access to your files. You receive notice that the criminals who locked your ...

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3 Things to Know about a Scanning and Imaging Service

If you’re thinking of converting your paper records to digital files, it’s important to stay informed. Although you certainly don’t have to be a scanning and imaging expert, here are three things worth knowing about how a scanning and imaging service works:

1. Everything is Handled for You

Converting documents to images involves more than feeding paper into a scanner; it requires advanced preparation, planning, and attention to detail. Try to scan documents yourself and you’ll see how long it takes; sometimes ...

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5 Good Reasons Your Business Needs Offsite Records Storage

Do you constantly bump into boxes of records and file cabinets in your office? Are you concerned about identity theft and business fraud? Is finding files a challenge? If so, you need an offsite storage solution. Here are five good reasons to invest in offsite storage:

1. Security

An offsite commercial records center minimizes both external and internal threats to business records. Your documents are protected from unauthorized access by using a suite of security systems including:

  • Climate controls
  • Perimeter security
  • Monitored alarm system
  • State-of-the-art ...
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The Basics of Document Scanning

Document scanning is a great way to save time and money in your business. However, before you scan your documents, there are a few basic things you should know.

Document Preparation is Key

Document scanning is much more than feeding paper records into a scanning machine. Each file much be organized and prepared for digital conversion. Staples and paper clips need to be removed from documents. Torn pages should be repaired. Every file should be arranged in order. With a scanning service, ...

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4 Data Protection Principles for the Small Business Owner

Small businesses are just as susceptible to data loss as large corporations, but they often lack the capital reserves to bounce back from an unexpected loss of critical files. This means data protection should be your small business’ top priority. In this blog, we offer four data protection principles to guide your efforts:

  1. Ask Questions

Data loss results in lost time and money, and could even lead to data breach fines. Unfortunately, too many small businesses fail to take a hard look ...

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The Difference between Document Conversion and Document Scanning

“Document conversion” and “document scanning” are terms that are often used interchangeably. If you’re looking for a document management solution for your business, it’s important to know the difference between the two. In this blog we discuss specifics of document scanning and document management and how when used in conjunction, can benefit your business. 

What Is Document Scanning?

Document scanning is the process of obtaining a digital image of a hard copy document with a scanner. Document scanning is a great way ...

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